National Minimum Wage compliance, celebrating workplace safety innovations plus the run up to the Business Finance Week 2024
Today we help you check whether you are compliant with the National Minimum Wage laws, celebrate workplace safety innovations and give you the low down on the upcoming Business Finance Week for 2024.
Are you National Minimum Wage compliant?
As HMRC intensifies its crackdown on National Minimum Wage (NMW) noncompliance, it’s vital to make sure you don’t fall foul of NMW laws. Compliance can have more complexities to it than many assume, and the risks of getting it wrong are significant.
HMRC is focusing on SMEs
It seems that HMRC are targeting SMEs. For instance, they have recently targeted SMEs in regions including Belfast, Liverpool, East Anglia, Watford, and the North East. They have plans to expand to additional areas over time.
What are the areas of compliance to watch?
Clearly it is important to make sure that you are using the correct rates of NMW pay. However, compliance isn’t just about paying the correct hourly rate. There are a few areas that you need to be aware of to make sure that you comply with the laws.
- What category is the worker? Under NMW laws, workers are categorised in four different ways – salaried, time-based, output-based, or unmeasured. The category a worker belongs to can alter the method for calculating NMW.
- How much time does the worker work? If you have salaried staff, then you need to monitor the excess hours they work. A salaried worker is entitled to receive NMW for the total hours they work over a year, called their ‘calculated year’. Excess hours could include their turning up early, staying late, working through some of their lunch break, logging on outside of their normal office hours, and business travel. Payments to staff may need to be uplifted to avoid falling foul of the regulations.
- Does a non-employee count as a worker for NMW purposes? In some situations, someone who would not be considered an employee under PAYE may count as a worker under the NMW laws. For instance, paying volunteers beyond expenses, or offering non-cash benefits, could inadvertently classify them as workers under NMW rules.
- Could an after-tax deduction bring a worker below NMW? Deductions from wages, such as those made for benefits or savings schemes, can create unintended problems. A recent tribunal case highlighted that a scheme which was well-intentioned still resulted in noncompliance because it reduced pay below the NMW threshold.
- Are your records complete and accurate? In the event of a dispute where an employee says they have provided time records, but you have not kept a record, HMRC will side with the staff and calculate any arrears based on the information provided by the worker.
The consequences of noncompliance
HMRC’s enforcement process includes a three-stage approach, that starts softly and becomes heavier where the business fails to put things right. Continued noncompliance can result in penalties of up to 200% of arrears and public naming and shaming on the government website. Such exposure can damage a business’s reputation, affecting recruitment, supplier relationships, and overall growth.
Proactive steps for compliance
To mitigate risks, you should conduct periodic and thorough reviews to check that you are complying. This includes assessing potential areas of noncompliance, updating your policies, and ensuring that employment contracts are aligned with NMW regulations. Communication with staff and line managers is also critical to ensure that any issues are flagged promptly.
Our payroll team are skilled at applying the NMW rules, so if you have questions on any particular situation, please feel free to contact us and we would be happy to help you.
Risk Reduction Through Design Awards 2024/25: Celebrating workplace safety innovations
The Risk Reduction Through Design Awards 2024/25, sponsored by the Health and Safety Executive (HSE) and the Chartered Institute of Ergonomics and Human Factors (CIEHF), are open for nominations.
These awards aim to highlight employers in the UK who have successfully reduced workplace risks, particularly those related to musculoskeletal disorders (MSDs).
Focus on musculoskeletal disorders
MSDs, which include injuries affecting the back, joints, and limbs, are a significant concern in many workplaces.
The awards seek to recognise companies that have made simple changes to their work environments or processes, resulting in a substantial reduction in musculoskeletal risks for their employees. This could involve reducing tasks that require heavy lifting, pushing, pulling, or awkward postures.
The awards are divided into two categories:
- Best overall MSD risk reduction through design award.
- Small to medium enterprise (SME) award.
Who can apply?
The awards are open to all UK employers who have designed and implemented solutions to reduce musculoskeletal risks. Winners will be announced at the CIEHF awards event in April 2025, with their achievements being used as case studies by HSE to promote best practices in workplace safety.
Nominations can be made up until 31 January 2025.
If you have made efforts to improve your workplace safety, then why not apply and gain recognition for your efforts in improving workplace safety?
For more information, see: https://www.hse.gov.uk/news/msd-awards.htm
Business Finance Week 2024: Free national and regional events available
Business Finance Week 2024 will run from 24 September to 2 October and includes a variety of national and regional in-person events and webinars.
Business Finance Week is hosted by British Business Bank along with their various partners and can help smaller businesses learn about the various finance options that are available to help them.
Events are being held to cover aspects of finance related to starting your business, innovating, and working capital.
For a full list of the events available and to register, see: https://www.british-business-bank.co.uk/news-and-events/events/business-finance-week